Twitter

04/10/24

Together we can create the educational landscape that students and teachers in our trust deserve, where your expertise and contributions sit at the heart of all that we do... read more https://t.co/XdlzVuT5dI pic.twitter.com/ta2YxmkpPS

03/10/24

It was great to see so many students and families at our open evening tonight. Thanks for coming! Huge thanks to our amazing students and dedicated staff for making the event such a success! pic.twitter.com/JO5igJmQm9— Guildford County Sch () October 3, 2024

03/10/24

We will be celebrating World Teachers’ Day on October 5, a global annual event recognising the incredible contributions of teachers in shaping our future. This year's theme - "Valuing Teacher Voices: Towards a new social contract for education". pic.twitter.com/aWHsuV8Y4Z

03/10/24

Message from Mr. Smith, Headteacher:We look forward to welcoming you to our Open Evening today at 5:30 PM. pic.twitter.com/cTtJPBpceR— Guildford County Sch () October 3, 2024

02/10/24

It has been a great start to term! Field trips, cake sales, lots of sport and creativity! See more on Instagram! pic.twitter.com/KBrD9u0PTD— George Abbot School () October 2, 2024

30/09/24

It is never too early to start thinking about Christmas at Pyrford Primary! 🤩 Save the following date so that you can attend our Christmas Fair hosted by our PTA. More details to come soon 😊 pic.twitter.com/XOb4Dau0Wo— Pyrford C of E Primary School () September 30, 2024

27/09/24

My school joined a trust in September… I am loving the connection, brilliant new colleagues, eclectic mix of schools and sense of belonging. So powerful to feel a part of something rather than waiting for the sea change that will never come.

27/09/24

We're thrilled to share the latest Ofsted report, which confirms what we already knew—Guildford Grove continues to be a GOOD school!Read the full report here - https://t.co/Fo4ldJXHFy pic.twitter.com/8akwbRP4TT

27/09/24

Cheers to our superstar Teaching Assistants – who make every day brighter and every lesson smoother! Have a great weekend! pic.twitter.com/XR74K1Z3sq

27/09/24

Year 6 have done some amazing Pop art this week! pic.twitter.com/EYpupf3UKP— Pyrford C of E Primary School () September 27, 2024

25/09/24

Children who feel like they belong in their school are more likely to be engaged in learning... read more from our latest blog authored by our Director of Education Kathryn Krynicki. https://t.co/5uLvAI7eRr pic.twitter.com/QPBdJG19SW

25/09/24

Our GCSE Drama students had an incredible time at Monday's *Blood Brothers* workshop with Stage-Ed. The session was full of engaging activities, bringing the story to life! Huge thanks to Stage-Ed & Friends of Guildford County School! pic.twitter.com/ANDNycNOsz— Guildford County Sch () September 24, 2024

24/09/24

We built a frog hotel next to our pond & last week in Science Club we found an abundance of frogs leaping in the grasses around it. We’re delighted to see our school ecosystem flourishing with life!#FrogHotel pic.twitter.com/VrsarSg9xK— Loseley Fields () September 24, 2024

24/09/24

Well done to this weeks reading winners! We are so proud of reading at Pyrford. 🤩 pic.twitter.com/z8aB18VPMr— Pyrford C of E Primary School () September 24, 2024

23/09/24

We had a brilliant time attending the magic show hosted by our wonderful PTA on Friday night. A big thank you to all that attended. Together, we were able to raise £500 which will go towards our school this year 🤩👏🏼 pic.twitter.com/MvVQ5trIQ5— Pyrford C of E Primary School () September 23, 2024

23/09/24

Get your quiz hats on because we are hosting our Autumn Quiz Night!! Our quiz nights have been so successful in the past that we are very excited that our PTA are hosting another of these events. Follow the details below to book your spot!!🎉🤩🥳 pic.twitter.com/RvI6yKKoWi— Pyrford C of E Primary School () September 23, 2024

Twitter

Privacy Statement

 

Privacy notice

Learning Partners Academy Trust is a multi-academy trust, comprising primary and secondary schools and related business units.  We are a registered data controller, trading under the following names:

Learning Partners Academy Trust

Boxgrove Primary School

Burpham Primary School

Fullbrook School

Fullbrook Sports Centre

George Abbot School

Glebelands School

Guildford County School

Guildford Grove Primary School

Kings College Guildford

Loseley Fields Primary School

Northmead Junior School

Pirbright School

Sandfield Primary School

Shalford Infant School

Stoughton Infant and Nursery School

Surrey Maths School (SuMS)

Tillingbourne Junior School

 

We respect the privacy of you and your child when you use our services and are committed to complying with privacy legislation.

The information below is what is referred to as a ‘Privacy Notice’ which explains how we use and protect your personal information.  The trust has a Data Protection Officer whose role it is to ensure that any personal information processed by the trust is processed fairly and lawfully (respecting your rights and ensuring we follow the law).  If you have any concerns or questions regarding how we look after your personal information, please contact the Data Protection Officer.

Contact Details:

Data Protection Officer                 e: DPO@learningpartners.org

Child Friendly Privacy Notices

We have created these child-friendly privacy notices, so that your child can understand the decisions you have made on their behalf, regarding data privacy.

 

Primary

 

Secondary

 

Why we use your personal information

Why we use personal information
We may need to use some information about you to:
  • deliver services and support to you;
  • manage those services;
  • train and manage the employment of our workers who deliver those services;
  • help investigate any worries or complaints you have about your services;
  • budget and keep track of spending on services;
  • check the quality of services; and
  • to help with research and planning of new services.

 

What are our legal reasons for processing personal information?

There are a number of legal reasons why we need to collect and use personal data.  Each privacy notice from the list below explains which legal reason is being used.

Generally we collect and use personal information in the following circumstances:

  • Where you, or your legal representative, have given consent
  • Where you have entered into a contract with us
  • Where it is necessary to perform our statutory duties
  • Where it is necessary to protect someone in an emergency
  • Where it is required by law
  • Where it is necessary for employment purposes
  • Where you have made your data publicly available
  • Where it is necessary to establish, exercise or defend a legal claim
  • Where it is in the substantial public interest
  • Where it is necessary to protect public health
  • Where it is necessary for archiving public interest material, for research, or for statistical purposes

Where we are using your consent to process your personal data, you have the right to withdraw that consent at any time.

 

What is personal information?

Personal information is records that can identify and relate to a living person. This can include information that when put together with other information can then identify a person.

 

What are special categories of information?

This is personal information that needs more protection due to its sensitivity.  This information is likely to include:

 

  • sexuality and sexual health
  • religious or philosophical beliefs
  • ethnicity
  • physical or mental health
  • trade union membership
  • political opinion
  • genetic/biometric data

 

How we limit the use of personal information

Where necessary, we process personal data to deliver our services effectively; but wherever possible, the data that we process will be anonymised, pseudonymised or de-personalised.  This means the information can no longer identify a person.

When using personal data for research purposes, the data will be anonymised/pseudonymised to avoid the identification of a person, unless you have agreed that your personal information can be used for the research project.

 

We do not sell personal data to any other organisation for the purposes of selling products.

 

Your privacy rights

The law provides you with a number of rights to control the processing of your personal information:

 

Accessing the information we hold about you

You have the right to ask for all the information we have about you. When we receive a request from you in writing, we must normally give you access to everything we have recorded about you. However, we will not let you see any parts of your record which contain:

 

  • Confidential information about other people; or
  • Data an information professional thinks will cause serious harm to your or someone else’s physical or mental wellbeing; or
  • If we think that the prevention or detection of crime may be adversely affected by disclosing data to you.

This applies to paper and electronic records. If you ask us, we will also let others see your record (except if one of the points above applies).  If you cannot ask for your records in writing, we will make sure there are other ways you can apply.  Your request can be dealt with as below

 

Subject Access Request:

Service Request Database – Statutory Request

 

Changing information you believe to be inaccurate

You should let us know if you disagree with something written on your file. We may not always be able to change or remove the information; however, we will correct factual inaccuracies and may include your comments in the records.  Please use the contact details above to report inaccurate information.

Asking for your information to be deleted

In some circumstances you can request the erasure of the personal information used by us, for example:

 

  • Where the personal information is no longer needed for the purpose for which it was collected
  • Where you have withdrawn your consent to the use of your information (where there is no other legal basis for the processing)
  • Where there is no legal basis for the use of your information
  • Where erasure is a legal obligation

Where personal information has been shared with others, we shall make every reasonable effort to ensure those using your personal information comply with your request for erasure.

Please note that the right to erasure does not extend to using your personal information where:

  • It is required by law
  • It is used for exercising the right of freedom of expression
  • It is in the public interest in the area of public health
  • It is for archiving purposes in the public interest, scientific or historical research purposes, or statistical purposes where it would seriously affect the achievement of the objectives of the processing
  • It is necessary for the establishment, defense or exercise of legal claims.

 

Restricting what your information is used for

You have the right to ask us to restrict what we use your personal data for, where one of the following applies:

 

  • You have identified inaccurate information, and have notified us of this
  • Where using your information is unlawful, and you wish us to restrict rather than erase the information
  • Where you have objected to us using the information, and the legal reason for us using your information has not yet been provided to you

 

When information is restricted it cannot be used other than to securely store the data, and with your consent, to handle legal claims, protect others, or where it is for important public interests of the UK.

 

Where restriction of use has been granted, we will inform you before the use of your personal information is resumed.

 

You have the right to request that the trust stop using your personal information for some services. However, if this request is approved, this may cause delays or prevent us delivering a service to you. Where possible we will seek to comply with your request, but we may need to hold or use information in connection with one or more of our legal functions.

 

Computer based decisions about you and if you are ‘profiled’

You have the right to object about decisions being made about you by automated means (by a computer and not a human being), unless it is required for any contract you have entered into, required by law, or you have consented to it. You also have the right to object if you are being ‘profiled’. Profiling is where decisions are made about you based on certain things in your personal information. If and when we use your personal information to profile you, you will be informed.

 

If you have concerns regarding automated decision making, or profiling, please contact the Data Protection Officer who will be able to advise you about how your information is being used.

Who will we share your personal information with?

The law provides you with a number of rights to control the processing of your personal information:

We use a range of companies and partners to either store personal information or to manage it for us. Where we have these arrangements there is a contract, memorandum of understanding or information sharing protocol in place to ensure that the organisation complies with data protection law. When considering new arrangements, we complete privacy impact assessments before we share personal information to ensure their compliance with the law.

Sometimes we have a legal duty to provide information about people to other organisations, e.g. Child Protection concerns or Court Orders.

We may also share your personal information when we feel there is a good reason that is more important than protecting your confidentiality. This does not happen often, but we may share your information:

  • For the find and stop crime or fraud; or
  • if there are serious risks to the public, our staff or to other professionals; or
  • to protect a child.

The law does not allow us to share your information without your permission in these circumstances, unless there is proof that someone is at risk or it is required by law.

This risk must be serious before we can go against your right to confidentiality.  When we are worried about physical safety or we feel that we need to take action to protect someone from being harmed in other ways, we will discuss this with you and, if possible, get your permission to tell others about your situation.

We may still share your information if we believe the risk to others is serious enough to do so.

There may also be rare occasions when the risk to others is so great that we need to share information straight away. If this is the case, we will make sure that we record what information we share and our reasons for doing so. We will let you know what we have done and why as soon as possible, or if we think it is safe to do so.

How do we protect your information?

We will do what we can to make sure we hold personal records (on paper and electronically) in a secure way, and we will only make them available to those who have a right to see them.  Our security includes:

  • Encryption allows information to be hidden so that it cannot be read without special knowledge (such as a password). This is done with a secret code or cypher. The hidden information is said to be encrypted.
  • Pseudonymisation allows us to hide parts of your personal information from view so only we can see it. This means that someone outside of our trust could work on your information for us without ever knowing it was yours.
  • Controlling access to systems and networks allows us to stop people who are not allowed to view your personal information from getting access to it.
  • Training for our staff allows us to make them aware of how to handle information and how and when to report when something goes wrong.
  • Ways for us to access your information should something go wrong and our systems not work, including how we manage your information in event of an emergency or disaster.
  • Regular testing of our technology and processes including keeping up to date on the latest security updates (commonly called patches).

 

If your information leaves the country

Sometimes, for example where we receive a request to transfer our records to a new organisation, it is necessary to send that information outside of the UK.  In such circumstances additional protection will be applied to that data during its transfer, and where the receiving country does not have an adequacy decision from the European Commission, advice will be sought from the Information Commissioners Office prior to the data being sent.

How long do we keep your personal information?

For each reason why we use your personal information there is often a legal reason for why we need to keep it for a period of time. We try to capture all of these and detail them in what’s called a ‘retention schedule’. This schedule lists for each service how long your information may be kept for.

 

Where can I get advice?

 

Contact Details:

Data Protection Officer                 e: DPO@gepacademies.com

 

For independent advice about data protection, privacy and data sharing issues, you can contact the Information Commissioner’s Office (ICO) at:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire SK9 5AF

Tel: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number

Alternatively, visit ico.org.uk or email casework@ico.org.uk.

 

Cookies & how you use our websites

To make our websites easier to use, we sometimes place small text files on your device (for example your iPad or laptop). These are known as ‘cookies’.  Websites of large organisations also do this on a regular basis.

They improve things by:

  • remembering the things you’ve chosen, so you don’t have to keep re-entering them whenever you visit a new page
  • remembering data you’ve given (for example, your address) so you don’t need to keep entering it
  • measuring how you use the website so we can make sure it meets your needs.

By using our websites, you agree that we can place these types of cookies on your device.

 

We do not use cookies on our websites to collect information about  other websites you visit (often referred to as privacy intrusive cookies).

Our cookies aren’t used to identify you personally. They’re just here to make the site work better for you. Indeed, you can manage and/or delete these files as you wish.

To learn more about cookies and how to manage them, visit AboutCookies.org

 

How you use our websites (‘Google Analytics’)

We use Google Analytics to collect information about how people use our sites. We do this to make sure they meet peoples’ needs and to understand how we can make our websites work better.

Google Analytics stores information about what pages on this site you visit, how long you are on the site, how you got here and what you click on while you are here. We do not collect or store any other personal information (e.g. your name or address) so this data cannot be used to identify who you are.

 

Attribute Details of Attribute
Name of Cookie Unique Name of the Cookie
Value of Cookie Generated data based on web page
URL/Path of Cookie To ensure only valid websites can use this Cookie
Domain in the Cookie To ensure only valid websites can use this Cookie
Expiration date of Cookie If a cookie has expired, your browser will delete the Cookie
Secure Flags A security measure to prevent attacks on the Cookie

 

We also collect data on the number of times a word is searched for on the site and the number of failed searches. We use this information to improve access to the site and to identify gaps in the content and see if it is something we should add to the site.

Unless the law allows us to, we do not:

  • share any of the data we collect about you with others, or
  • use this data to identify individuals.

 

Other people’s cookies

We sometimes use videos from YouTube and feeds from other websites such as Facebook and Twitter. These websites place cookies on your device when watching or viewing these pages.

 

Below are links to their cookie policies:

 

Turning off cookies

You can stop cookies being downloaded on to your computer or other device by selecting the appropriate settings on your browser. If you do this, however, you may not be able to use the full functionality of this website.

There is more information about how to delete or stop using cookies on AboutCookies.org. If you wish, you can also opt out of being tracked by Google Analytics.

Further guidance on the use of personal information can be found at ico.org.uk.